What software/hardware was used to create your current system?
ASP.Net via Visual Studio, SQL 2008
Does the FLCCOC have separate servers for development, testing, and production?
Short answer is no. We have separate databases for development, testing and production and separate sub-domain for testing and production but not entirely separate servers.
What are the acceptance criteria, other than “development is complete”, for moving the system into production? (i.e. System must pass a security scan or Changes must be approved by a Change Control Board (CCB))
There are three levels of testing before it goes to production and those are mentioned in the ITN. It would be tested internally at the CCOC office by CCOC IT staff, then CCOC budget staff, and then a workgroup consisting of Clerk staff from various key users.
Is the production web server managed directly by the FLCCOC?
We host off-site with a company called Arvixe.
Is there the possibility of a separate maintenance contract to be executed after August 15th? If not, are there any plan currently to maintain the application after the modifications are moved into production?
This is an on-going project, CCOC would own the code and must be able to edit it as necessary. There are other phases and other items that will be put into place as time goes on including a full reporting environment.
Is there any specific project management methodology that must be followed?
Loosely based SCRUM model, with Lisa Daws as SCRUMMaster on the CCOC side and John Dew/Greg Cowan as Product Owners.
Has any form of business analysis been performed or is there any system documentation available? If yes, can we get copies.
Business analysis has been done and it will be more fully discussed during the negotiation phase of the ITN with the chosen vendors. However, there is a wealth of information on our website from previous years, for example: www.flccoc.org/attachments/FLCCOC%20Design.pdf
Is the database – “SQL Server?” If yes, Which version? How many tables are in the system?
It is SQL 2008. They could be more fully discussed during the negotiation phase of the ITN with the chosen vendors.
How many asp.net pages are in the system?
I am not sure how to answer this question as it is a system with many tabs and many ASP components that are part of the system so it is not like it is a set of static ASP pages.
With new enhancements that are expected to be implemented, How many additional pages or tables are expected to be added?
Once again, not sure how to answer the pages portion of the question. As for the tables that would be up for discussion related to the design portion of the ITN. I would anticipate at least 3 for the import.
Do you expect the vendor (consultant) to work on-site?
No, the vendor (consultant) is not expected to work on-site though if they wanted to, there is space available.
Will you provide laptop(desktop) and licensed software (SQL Server/Visual Studio, etc.) for the consultants to perform work or do you expect the vendor to provide these?
If the consultant would like to work on-site, then we can provide these items. The SQL Server is provided but a consultant would have to download the necessary tools to connect and manipulate the tables, as needed.
Do you have an expected end date by which all enhancements should be completed?
Those are listed in the ITN time schedule.
Are the subject matter experts (SME) identified? How much time SMEs are expected to devote (per week) for this project?
There are several SMEs identified with various amounts of time. You will have key shareholders available almost any time you need them and they will also be able to connect you with the information and answers you need from the end-users further down the line.
Has the format for excel spreadsheet been finalized?
It has not been finalized and will not be truly finalized until Summer 2012. That being said, the basic components of the system are much like last year with table structure remaining for the bulk of the system. There will be changes to calculations on the front-end but those are still in very draft form. We will go into further detail with the chosen vendors during the interview round of the ITN.
A copy of last year’s Excel budget forms can be found at: http://www.flccoc.org/budgetmaterials.php?recordID=1213%20Budget